ONLYOFFICE integration for Trello: a complete guide

The new ONLYOFFICE Docs integration for Trello is available. Now, you can work seamlessly with documents right from your Trello boards thanks to ONLYOFFICE Power-Up. In this article, we’ll find out what it is and how to set it up.

What is ONLYOFFICE Power-Up for Trello?

Trello is a popular project management tool that helps teams organize tasks and collaborate efficiently. It works thanks to Power-Ups, which are add-ons that increase the functionality of your Trello boards. They allow you to integrate additional features and services directly into Trello, helping you tailor your boards to fit your workflow.

The ONLYOFFICE Power-Up improves your work in Trello by enabling users to view, edit, and co-author office documents directly within Trello cards. Whether you’re collaborating on a report, updating a project plan, or reviewing a presentation, ONLYOFFICE makes it easy to manage documents without leaving your Trello workspace.

Key Features of the ONLYOFFICE Power-Up are:

• Full-featured document editing: Work with DOCX, XLSX, PPTX, PDF (for non-editable formats view-only access is provided) and more using the rich editing capabilities of ONLYOFFICE Docs.
• Real-time co-authoring: Co-edit documents with your team using real-time and paragraph-locking co-editing modes.
• Advanced collaboration tools: Track Changes, comments, and built-in chat facilitate clear communication and efficient collaboration.

Why use ONLYOFFICE integration in Trello

Integrating ONLYOFFICE with Trello makes your workflow fluid by eliminating the need to switch between multiple apps for document management. Here are a few reasons why this integration is key:

Improved productivity: Keep all your project documents in one place, linked to relevant Trello cards, and access them instantly for editing or collaboration.

Secure workflow: ONLYOFFICE Docs provides robust data protection features, including JWT (JSON Web Token) support to ensure secure document access.

Efficient team collaboration: Make the most out of the powerful co-authoring features to work together with your team, reducing bottlenecks in document review and approval processes.

How to Install and set up ONLYOFFICE Power-Up for Trello

Getting started with ONLYOFFICE in Trello is simple. Follow these steps to install the Power-Up and configure it for your team.

Step 1. Add ONLYOFFICE to the board

Open your Trello board and click on “Show menu” on the right side.

Go to Power-Ups and search for “ONLYOFFICE”.

Click on the ONLYOFFICE Power-Up and then “Add”.

Confirm the addition, and ONLYOFFICE will be enabled for your board.

Step 2: Configure ONLYOFFICE Power-Up settings

Once you have your ONLYOFFICE Docs instance ready, you’ll need to configure it in Trello:

Click on the ONLYOFFICE button on the right Power-Ups panel.

Enter the following details:

1. Document Server Address: The URL of your ONLYOFFICE Docs Cloud or self-hosted server.
2. JWT Secret (Optional): To protect your documents, you can enable JWT (JSON Web Token). You can find this information in your ONLYOFFICE Docs settings or the registration email if using the cloud version.
3. JWT Header: If using JWT, specify the custom header name here.

Click Save to apply the settings.

Note: If you’re using the ONLYOFFICE Docs Cloud, all necessary configuration details, including JWT settings, will be sent to you via the registration email or can be found in the Docs Cloud Admin Panel.

Step 3: Start using ONLYOFFICE in Trello

Now that everything is set up, you can start working on your documents directly within Trello cards:

Viewing and Editing: Click on any card with an attached document. You’ll see an ONLYOFFICE button: click it to open the document in the editor.

Collaboration: Utilize real-time co-editing using Fast or Strict mode, comments, and Track Changes to collaborate with your team efficiently.

Saving changes: Changes are saved in a new file with the same name as the original. The edited version is available within the card for easy access.

Access rights and permissions

Access to ONLYOFFICE documents within Trello depends on the user’s role:

Admin and Normal Members: Can edit DOCX, XLSX, and PPTX files.

Observers: Have view-only access to office files.

Get ONLYOFFICE Docs and start using the integration

Fill in the registration form and get ONLYOFFICE Docs Cloud: no need to install or configure anything. In alternative, you can download the self-hosted version.

CLOUD VERSION       SELF-HOSTED