How to boost Confluence document management with ONLYOFFICE

Confluence is a powerful and well-known platform for knowledge management in remote teams. It offers useful and intuitive tools for project collaboration, information sharing, note taking, communication, and much more. Read this post to learn about using Confluence for document management and integrating ONLYOFFICE Docs for collaborative editing.

Confluence as document management system

Native Confluence features transform the solution into one of the top document management services. Though not initially developed for storing files, the platform allows sharing in Pages.

Pages are working areas, where people can create, edit, and discuss their work. To facilitate collaboration, team members can attach files, including text documents, spreadsheets, and presentations in Microsoft formats (DOCX, XLSX, PPTX). With 70+ ready-to-use templates in Confluence, you don’t have to create pages from scratch.

Source: Atlassian

Numerous integrations turn Confluence into a full-featured document management system. Atlassian Marketplace offers add-ons for connecting cloud storage, productivity apps, office suites, such as ONLYOFFICE Docs.

 

How to manage documents in Confluence with ONLYOFFICE

The official ONLYOFFICE connector is designed to integrate online editors for DOCX, XLSX, and PPTX attachments within Confluence. The highest compatibility with Microsoft formats, flawless display of content in any browser, and intuitive tabbed interface make the editing experience easy for any team.

Additionally, the Confluence document management plugin provided by ONLYOFFICE allows commenting, communicating in chat, browsing version history, and tracking changes.

ONLYOFFICE Docs has all the necessary styling and formatting tools, which makes it one of the best document management add-ons for Confluence. You can create office files of any complexity with various heading styles and multi-level lists in text documents, pivot tables and data validation in spreadsheets, etc. Pre-installed plugins extend editing capabilities with text translation in Google Translate, inserting videos from YouTube, and more.

ONLYOFFICE Docs is open-source and can be deployed on-premises. The source code of the connector can be found on GitHub. Collaborative editing in Confluence with ONLYOFFICE Docs is currently available for hosting on a server and Data Center.

 

How we can manage documents in Confluence collaboratively

In ONLYOFFICE Docs, you can choose how you want to collaborate on docs — in real-time using the Fast co-editing mode or more privately, locking the paragraphs you are editing, with Strict mode.

The Fast mode is better for brainstorming, whereas the Strict mode helps multiple users work on their own part of the document.

Have your colleagues edited a document and do you want to see changes? You can easily recover previous versions of documents. Watch this video about managing documents in Confluence with Version History provided by ONLYOFFICE Docs.

How to communicate while managing documents in Confluence

In ONLYOFFICE Docs within Confluence, you don’t need to switch between multiple apps to share ideas and suggestions. Use the integrated chat to discuss the content of documents in real-time.

Comments make it easy to leave hints for collaborators where they need it. Users can add, resolve, remove comments or reply to them. Mentions let you notify teammates about a comment by simply adding “+” or “@” signs at the beginning.

Watch this video and learn how to use the communication tools in ONLYOFFICE, including comments, mentions, and chat.

Alternatively, you can connect Telegram and participate in group and private conversations for better document management right in the editors’ interface. The addon is free and available on GitHub. Learn more

Connecting ONLYOFFICE Docs to Atlassian Confluence

Want to edit attachments in Confluence pages and collaborate on office documents? Get ONLYOFFICE Docs Community Edition or Enterprise Edition today. Visit the Compare editions page to choose the most suitable version.

 

You can test online editors within Confluence without actual installation. Open the Administration tab -> Manage apps -> ONLYOFFICE Connector for Confluence -> Configure. Check the ‘Connect to demo ONLYOFFICE Document Server’ box and click the Save button.

Get the connector for Confluence today and see all features in action.

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Conclusion

Improving Confluence document management is possible using native tools offered by the solution. But if there are integration possibilities on Atlassian Marketplace, why not try them?

The official ONLYOFFICE connector is an example of a powerful document management add-on for Confluence. Free and fully compatible with Microsoft formats, it allows seamless collaborative document editing.