Top AI tools for Office suites: explore AI features in ONLYOFFICE

Artificial Intelligence has revolutionized how we work, offering tools to automate repetitive tasks, enhance productivity, and provide valuable insights. Integrating AI directly into document editors makes workflows smoother when generating content, translating, and summarizing information. Let’s explore some top AI tools now available in ONLYOFFICE and see how they transform your document editing experience.

ONLYOFFICE has recently introduced a significant upgrade to its AI capabilities, making your work smarter than ever. Users now have the flexibility to connect any AI assistant—whether it’s OpenAI, Together AI, Mistral, or even local solutions. Let’s explore the new possibilities.

1. OpenAI

OpenAI is a leading company in artificial intelligence research and development responsible for developing GPT (Generative Pre-trained Transformer) models, including ChatGPT. These models are built to understand and generate human-like text, making them suitable for various applications, from content creation to conversation-based queries.

2. Together AI

Together AI focuses on enhancing team collaboration and ensuring a smooth workflow in shared projects. It excels in processing and organizing content for group tasks, making it a great choice for teamwork-oriented environments.

3. Mistral

Mistral is an open-weight AI model specializing in processing and structuring large volumes of text. Known for its precision, Mistral is particularly useful in industries that deal with extensive data or technical documentation.

4. GPT4All (for Desktop Editors only)

GPT4All is a privacy-focused, open-source AI model designed for offline use. Unlike other AI tools that require internet access, GPT4All works entirely on your local device, making it ideal for users handling sensitive or confidential information.

5. Zhipu Copilot (bonus)

Zhipu Copilot is a separate AI plugin for ONLYOFFICE that brings additional flexibility and functionality to rhe editors. Zhipu Copilot offers users advanced AI-driven capabilities tailored to their unique requirements. It is particularly well-suited for technical and professional environments where customized solutions are necessary.

Read this article to explore all the plugin functionality in ONLYOFFICE.

How to use an AI model in ONLYOFFICE

Here are practical examples of how to use AI for different purposes, with a focus on OpenAI.

Creative writing

Let’s say you need to draft an engaging introduction for a document.

Open your ONLYOFFICE editor and navigate to the AI tab. Click Ask AI, and in the input field, type your request, for example:

“Create an introduction for a document about AI applications in office work.”

The AI will instantly generate a paragraph such as:

You can then insert it into the document and fine-tune or expand the generated content to suit your needs.

Report summarization

Working with lengthy reports? Let AI summarize the key points:

Open the document containing the text you want summarized. Select the text and click Summarize in the AI tab.

In the window that appears, select the target language for the summary and click Summarize. The AI will produce a concise summary.

Once generated, the text will appear in the window next to it where you can review and edit it. Then select a method from the Insert result drop-down list:

• As review
• In comment
• Replace original text
• To the end of the document

Click Insert.

Translation

You’ve received a document in English that needs to be translated into French for a client meeting.

In the AI tab, click Translate and select French. Alternatively, you can use the context menu. Select text and right-click. Go to AI -> Translate -> Translate to French. The text will be replaced with the translation.

Besides, the context menu offers options to make it easier for you to work on texts:

• Fix spelling & grammar
• Rewrite differently
• Make longer
• Make shorter
• Make simpler
• Text and word analysis

Read this guide to know more.

Slide content generation

In the Presentation Editor, you can use AI to generate the structure of slides and text for them.

Open your presentation and switch to the AI tab. Click Ask AI to open the chatbot. Type your request, for example:

“Create an outline for a presentation on AI Tools for Office Suites.”

The AI will instantly generate an example that you can draw on when creating your presentation:

Formula creation

You need a formula to calculate the monthly average sales for a dataset.

In the AI chatbot, type your request:

“Generate the formula for average number for cells E2-E11.“

The bot will generate a formula and all you have to do is copy it and paste it into the desired cell.

Find the right AI for your needs

Each AI model offers unique strengths, and there’s no universal solution for every task. Some models are better suited for creative writing, while others excel at summarizing or processing data. By testing these tools in ONLYOFFICE, you can determine which ones work best for your specific needs. Whether you’re drafting text, collaborating with a team, or working offline, there’s an AI that can help streamline your workflow.

How to customize AI for different tasks in ONLYOFFICE

ONLYOFFICE empowers users to tailor AI tools to their unique workflows. The newly added AI tab in the editors provides easy access to all AI features, allowing you to assign specific tasks to different models based on their capabilities.

For example:

• Use OpenAI for creative content writing and translation.
• Assign Together AI to handle collaborative tasks.
• Apply Mistral for processing and analyzing technical documentation.
• Rely on GPT4All for offline or secure workflows.

By default, AI is not connected to editors for security reasons. To do it yourself, follow the steps below.

Step 1. Enable AI in ONLYOFFICE

Launch ONLYOFFICE editors.

Go to the Plugins tab and click the Plugin Manager icon.

Find the AI plugin and click Install.

After the installation is complete, close the Plugin Manager. Click the Background Plugins button in the same Plugins tab and activate the AI function.

Access the newly appeared AI tab in the editor toolbar.

Step 2. Connect AI to editors

In the AI tab, click Settings to open the configuration window.

Select Edit AI models and click Add.

Choose an AI provider from the list or add new AI models by entering your API keys.

In the row of icons, select that the model is used for: Text, Images, Embeddings, Audio Processing, Content Moderation, Realtime Tasks, Coding Help, Visual Analysis.

Click OK to save your settings and complete the connection process.

Step 3. Set AI parameters

Open the Settings menu from the AI tab again.

Assign an AI model for tasks, such as ask AI, summarization, translation, or text analysis. If you have connected multiple models, you can select a separate model for each task.

Start using AI by selecting the corresponding options from the AI tab.

Try AI assistant in ONLYOFFICE editors

Discover all AI capabilities in ONLYOFFICE editors yourself online in DocSpace or in Desktop Editors for Windows, Linux, or macOS:

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