Streamline collaboration with ONLYOFFICE: a guide to managing spaces

In the world of collaborative work environments, efficient management of digital spaces is paramount. With ONLYOFFICE’s Spaces feature recently presented in newly released ONLYOFFICE DocSpace 2.5, users gain the ability to create and centrally manage multiple independent spaces, fostering organization and productivity. Let’s delve into how to effectively manage Spaces within ONLYOFFICE.

Accessing Spaces settings

To begin managing spaces, navigate to the Spaces section in the server version of ONLYOFFICE DocSpace. Access the Spaces settings by utilizing the Options icon menu located in the lower left corner of the interface, then selecting the Spaces option.

Creating multiple spaces

Creating several spaces requires a registered domain name and appropriate DNS settings. Start by configuring the following DNS records:

1. Create an A record pointing your domain name to the IP address of the server hosting ONLYOFFICE.
2. Establish a wildcard A record with an asterisk “*” to enable subdomains.

In the Spaces settings, input your domain name into the Domain field. Next, specify a portal name of your choice in the DocSpace name field, then click the Connect button. This action initiates the creation of a new space.

Upon clicking Connect, a dialog window will prompt you to either proceed to the newly created space or remain in the settings. Opt to Go to space for initial setup or Stay in Settings to continue managing Spaces.

Creation & managing new spaces

To create a new space in ONLYOFFICE DocSpace, navigate to the settings and click the “New space” button. Specify a name for your new space, then click “Create” to save the settings. Optionally, you can select the “Visit this space after creating” option to be redirected to the new space automatically.

If needed, you can restrict access to managing spaces by checking the corresponding option. This allows only the portal administrator to manage the current portal. Otherwise, the portal administrator will have access to manage all portals.

To access the Spaces management client, navigate to each of the created spaces. The Spaces tab displays all created space addresses, allowing users to easily switch between spaces by clicking on the desired space.

Advanced space management

Once multiple spaces are established, users gain access to additional management functionalities:

• Branding: Implement consistent branding across all portals via the Branding menu item.
• Backup: Enable backup and auto-backup functionalities for all portals through the Backup menu item.
• Restoration: Restore backups for all portals using the Restore menu item.
• Payments: Easily access the Payments page via the corresponding menu item.

Effectively managing spaces within ONLYOFFICE empowers users to organize their collaborative efforts seamlessly. By leveraging the Spaces feature, teams can enhance productivity, streamline workflows, and maintain a cohesive digital workspace environment.

Get ONLYOFFICE DocSpace

With ONLYOFFICE, efficient collaboration starts with efficient space management. Explore the full potential of spaces and unlock a new level of productivity in your organization.

Experience the enhanced migration capabilities of ONLYOFFICE DocSpace v2.5 today and unlock a world of seamless document management possibilities and optimized team work.

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