ONLYOFFICE DocSpace 3.0 released: Virtual Data Rooms, updated user types, OAuth 2.0, and more

The updated ONLYOFFICE DocSpace is here with more than 25 new features and improvements across the platform intended to make your work more secure, effective and comfortable. Read on to discover all the enhancements.

All users and guests for free & other updates in user management

In ONLYOFFICE DocSpace 3.0, we are reorganizing user types and roles to make the process of managing users more intuitive, transparent, and cost-efficient for you.

The Accounts section is now named as Contacts and contains three tabs:

• People -> Members
• Groups
• Guests (NEW)

Where to find: Contacts

User types in DocSpace

• DocSpace owner
• DocSpace admin
• Room admin
• Power user -> User (FREE)
• User -> Guest (FREE)

The main updates comprise:

• Inside the rooms, DocSpace owners and DocSpace admins are now able to only perform actions according to the role for which they are invited to this or that room.
• The Power user type became User, and it’s now a free contact. It means you can add an unlimited number of users without any fee.
• The new Guest type is also a free contact. Guests can be invited via rooms and have access only to the rooms they are invited to. Each user has their own list of the invited Guests.

User roles in rooms

Admins can assign the chosen permission level to a user within a certain room:

• Room manager (NEW ROLE)
• Content creator (NEW ROLE)
• Editor
• Form filler
• Reviewer
• Commentator
• Viewer

Each room type comprises different permission levels which can be assigned to its members.

Depending on the given role, users can perform the following actions:

Virtual Data Rooms

Meet the first version of Virtual Data Rooms for advanced file security and transparency. You can use it for secure storing and sharing of confidential business information.

VDRs are commonly used by businesses for due diligence, when they are merging, working on a project, or other joint venture that requires access to the shared data.

Here, you are able to automatically index and track all content, generate a summary report on the room file structure to keep great records and stay organized.

Where to find: Virtual Data Room 

To protect your sensitive files, enable watermarks, set file lifetime, restrict downloading and copying.

Where to find: Create room -> Virtual Data Room -> Setting the corresponding option

Sharing Public rooms for editing, reviewing, and commenting

This way, external users with whom you share your Public room can not only view the room contents but also perform the corresponding actions depending on the given permission.

Where to find: Public room -> Info

Setting a custom logo for rooms

Select the needed color or icon for the room cover.

Where to find: Customize cover

Support for OAuth 2.0

Use OAuth 2.0 for user authorization and further actions like access to files.

Where to find: Settings -> Developer Tools -> OAuth 2.0

Improved file management

Decide whether to display file extensions next to the file name or not by configuring the corresponding setting.

Where to find: Profile -> File management

Convert XML files to DOCX or XLSX for viewing and editing.

Where to find: Document conversion pop-up window

ONLYOFFICE DocSpace Developer

It is now easier than ever to integrate DocSpace into your own web app or another solution. Learn more

How to use new features

Watch our free detailed webinar to learn how to work with the new features:

Get ONLYOFFICE DocSpace 3.0

The latest update is already available for ONLYOFFICE DocSpace Cloud. Sign into your DocSpace to try all the new features yourself, or create a free account if you are new to ONLYOFFICE DocSpace.

CREATE FREE ACCOUNT

The new version of the self-hosted ONLYOFFICE DocSpace is also available.