How to copy format in PowerPoint slides

When working on presentations, it’s important to unify the style across all slides to make them look more cohesive and professional. The Slide Master tool allows you to apply the same format to all slides quickly and easily. Let’s see how to use this tool.

Why copy format in slides

Aspect plays a key role in presentations; these are in fact used not only to support the speaker’s speech, but also to capture the audience’s attention. A well-designed presentation can make a significant difference in how the message is received and remembered.

The Slide Master tool can enhance the appeal of our work by ensuring the following qualities:

• Consistency: It ensures that all slides in a presentation have a uniform look and feel, which makes the presentation more professional and visually appealing.
• Readability: A consistent format helps the audience follow along more easily. If each slide has a different design, it can be distracting and make the content harder to read.
• Branding: For businesses or organizations, maintaining a consistent format helps reinforce brand identity. Using the same colors, logos, and font styles across all slides ensures that the presentation aligns with the company’s branding guidelines.
• Clarity: It highlights the structure and hierarchy of information. Consistent use of headings, bullet points, and other design elements helps convey the message more clearly.

Incorporating a uniform format across all slides is not just about aesthetics; it fundamentally improves the effectiveness of the presentation by making it more organized, professional, and engaging.

How to copy format in PowerPoint

Copying the format of slides manually can be very time-consuming, especially for larger presentations. So, let’s see how to use the Slide Master tool using ONLYOFFICE Presentation Editor, which has introduced the feature with the new version 8.1.

To begin with, open the editor and create a new document.

Navigate to the View tab located on the top toolbar and click the Slide Master to switch your presentation into the Slide Master mode.

On the left, you will see all the possible layout combinations you might want to use in your presentation. These slides are visible only to you and only in the Slide Master mode.

To start customizing, click on slide number 1.

Now, click Slide settings on the vertical toolbar on the right. Here, you will be able to modify the background color as you like.

Once you are done with the background, click on the various elements of your presentation to change their color fill. For example, let’s add a gradient fill in the boxes.

To choose text’s font, color, and size, go to the font settings in the toolbar on top.

You can apply different styles for each type of text: from title, to headers, to subtexts.

If you do not need titles or footers on your slides, you can uncheck the Title and Footers in the Insert tab on the top toolbar.

To add and edit specific content areas, click the Insert Placeholder button and choose the element you want to insert (text, images, charts, etc).

Draw the placeholder directly in the chosen slide.

When everything is ready, exit the Slide Master mode. Go to Insert -> Close Master, or alternatively View -> Normal.

Now, you can finally add new slides to your presentation. Click Add slide in the Home tab or use the combination Ctrl + M.

New slides will be automatically added with the style set earlier.

You can also start replacing text and placeholders with your own content.

And this is it! Now your presentation has a uniform and consistent style.

But what if the changes applied no longer satisfy you? No problem, you can reopen the Slide Mode mode scheme and apply as many changes as you want.

In the end, don’t forget to save your work.

Get ONLYOFFICE Docs

Now that you know how the Slide Master feature works, you can start using it to customize your presentations. Explore this function in ONLYOFFICE Presentation Editor, included in the ONLYOFFICE Docs suite.

Watch the new features of version 8.1 here:

Can’t wait to start but don’t have an account yet? You can create one now, or download the desktop application available for Windows, macOS and Linux.

START ONLINE        GET DESKTOP APP